Association loi 1901 Club Cyclo du Chalabrais, “Biclorama – la p’tite maison du velo”
Parution au journal officiel : 28 juillet 1979
Affiliation: FFVelo fédération française de cyclotourisme
No de Siret: 503 759 003 00018
No APE: 9312 Z
BYLAWS
Article 1 – Name, Purpose, Mission, and Constitution of the Association:
In accordance with the law of July 1, 1901, the association “Club Cyclo du Chalabrais” was created on July 28, 1979. The legal entities and individuals adhering to these bylaws now call it: “Club Cyclo du Chalabrais-Biclorama”: the little house of cycling.
Purpose of the Association:
The association’s objective is to encourage, promote, and develop the use of bicycles, particularly through activities that promote soft mobility and the promotion of a cycling culture in the region.
The association positions itself as a partner in providing two-wheeled support to public authorities through a cycling program: “Tous en selle” (All in the Saddle), which includes various types of activities, an information and reception service. More generally, it is intended to promote any other means likely to contribute to the development of cycling. It works particularly to train everyone in cycling to promote independent travel. To this end, it develops the following activities: cycle touring activities, services such as diagnostics, repairs, and educational and tourist activities.
Mission: The association aims to:
· Popularize cycling as a tool for the development of soft mobility
· Stimulate dynamics in favor of cycling
· Create a desire to ride a bicycle
· Make learning and practicing cycling accessible to all
· Strengthen a participatory approach to local community life
· Raise awareness about the environment and road safety for sustainable mobility
· Promote the “cycling-health” aspect
- Constitution:
The association is composed of individual members who can be active, honorary, or benefactor members. Individual members are individuals who support the activities and objectives of the Chalabrais Cycling Club, and/or individuals who use the association’s services. Honorary members are those who have been instrumental in the association’s development or have provided significant services to the association; they are exempt from membership fees.
Benefactor members are those who support the association through financial donations.
To be an individual member, members must share the association’s principles and values and pay an annual membership fee (terms and conditions set out in Article 5).
Individual membership is lost if the membership fee is not renewed, if the member resigns or dies, if the member is expelled by the Board of Directors after having been heard to assert their rights to defense, or if they have not exercised their rights.
Minors, aged 16 and over, may join the association upon presentation of written authorization from a legal representative. Volunteers, who are not members of the association, may be called upon for one-off or regular activities. They work for the association while respecting its operating rules. They are strongly encouraged to become individual members by joining.
Members of the association prohibit any discrimination, guarantee freedom of conscience for all, and ensure compliance with these principles.
Article 2 – Affiliation: The CCC Biclorama may join other associations by decision of the Executive Committee, or federations, unions, or groups by decision of the Board of Directors.
Article 3 – Headquarters: The headquarters of the CCC Biclorama are located in the Aude region, in Chalabre 11230, the capital of Kercorb. The registered office is temporarily located at the Chalabre town hall. It may be transferred upon simple decision of the Executive Committee.
Article 4 – Duration The duration of the “Club Cyclo du Chalabrais” association is unlimited.
Article 5 – Resources The resources of the Club Cyclo du Chalabrais consist of:
- membership fees paid by individual members, the amount of which is reviewed annually and approved by the Board of Directors.
This amount may vary depending on the contributor, – donations, – any other resources authorized by laws and regulations. - subsidies that may be granted by the State, public authorities, or any other organization.
- income from services provided.
A complete accounting of all income and expenses of the association is kept.
The members of the Board of Directors, elected by the General Meeting from among the individual members, may not receive any compensation for the duties or missions entrusted to them.
Expense reimbursements, duly justified, are the only possible options.
Article 6 – General Assembly The General Assembly of the Club Cyclo du Chalabrais-Biclorama is composed of individual members, including minor members of the association, a representative of the municipal council, and members of the Board of Directors.
All of these individuals, and only they, may vote. In addition, to be eligible to vote at the General Assembly, the following conditions must be met, except for representatives: – be a member for more than one month, for memberships of the current year; – be up-to-date with membership dues on the day of the General Assembly, for members of the previous year.
Individual members may be represented by other members, but no one may hold more than two proxies in addition to their own vote.
Representatives of other associations may be invited to the General Assembly.
The Ordinary General Assembly meets once a year, upon the call of the Board of Directors. Notices of the General Meeting, including the agenda, are sent at least two weeks in advance to individual members, associations, and other interested parties. This notification is sent by email. An invitation is also published on the website and via social media.
The Ordinary General Meeting hears the annual report, the activity report, and the financial statement.
Projects and prospects are presented. It deliberates on the annual report, the activity report, the financial statement, the projects and prospects, and any other items on the agenda. It votes on the annual report, the activity report, the financial statement for the previous year, the projects and prospects, and the forecast budget for the current year.
The Ordinary General Meeting elects the directors from among the individual members according to the voting procedure defined in Article 8, ensuring equal access for women and men in order to strive for parity on the Board of Directors. All votes are taken by show of hands, with the exception of elections to the Board of Directors, which are held by secret ballot if at least one person requests it.
Article 7 – Extraordinary General Meeting The Extraordinary General Meeting is convened to make any amendments to the bylaws without exception or reservation, as well as for the dissolution and allocation of the association’s assets after dissolution.
The Board of Directors, or one-fifth of the association’s members, may also convene it for any decision for which it is deemed that the opinion of a General Meeting is required, without having to wait for the next Ordinary General Meeting.
It deliberates by an absolute majority of the members present and represented.
It is convened according to the same procedures as the AGM, as specified in Article 6.
Article 8 – Board of Directors The Club Cyclo du Chalabrais – Biclorama is managed by a Board of Directors (BoD) composed of 2 to 12 members maximum, including the members of the executive committee (Article 9): three to six members elected by the General Meeting from among the individual members and administrators. Minors may be elected to the BoD.
Board members are elected by an absolute majority, for a one-year term, renewable without limitation. Individuals not designated as Board members, such as civic service volunteers, may be invited to Board meetings and may participate in discussions, but only elected members may vote.
The Board meets at least once a quarter. It is convened by the Chair or at the request of an absolute majority of directors. An absolute majority of Board members
must be present or represented at each Board meeting for the deliberations to be valid. Board members unable to attend are invited to grant a proxy to another member. Any Board member who, without excuse, fails to attend three consecutive meetings will be considered to have resigned. Board meetings are preferably held in person.
Board members may attend the meeting remotely. Exceptionally, the Board meeting may be held entirely remotely. The Board of Directors is responsible for defining the association’s strategy, making decisions, and carrying out all operations or actions permitted by the CCC-Biclorama, provided these powers are not reserved for the General Meeting.
The Board of Directors approves the various membership fees proposed by the Executive Committee. The Board of Directors may be called upon to draft internal regulations and any subsequent amendments, and to enforce them, as indicated in Article 10. The Board of Directors may delegate some of its powers to the Executive Committee.
Board decisions are made by consensus. If consensus is not reached, decisions are subject to a voting procedure requiring an absolute majority of the votes of the members present or represented. Each Board member has one vote. They may also occasionally represent the vote of a single absent member, having previously given them a proxy in writing or by email.
Article 9 – Executive Committee After each general meeting, the Board of Directors and the members present elect from among their members an Executive Committee for one year, renewable without limitation. Minors cannot be elected to the Executive Committee. The Executive Committee is composed of three to six people, with at least the following three functions, which may be held by several:
- the presidency, representing the association in all acts of civil life, composed of a president, possibly a vice-president, or two co-presidents. The President of the association chairs the board of directors, the executive committee, and the general meeting, and authorizes expenditures.
- the treasury, responsible for the association’s financial monitoring, composed of a treasurer and possibly an assistant treasurer.
- the secretariat, responsible for the association’s administrative monitoring, composed of a secretary and possibly an assistant secretary.
Members of the Board may not have specific functions. Elections to the Board are by absolute majority. The ballot may be secret at the request of a single member of the Board of Directors. In the event of the resignation of one or more members of the Board during the year, the Board of Directors shall elect a replacement if necessary, and must do so if the number of Board members falls below three.
The Board is involved in the activities of the CCC-Biclorama as an association and acts on behalf of the Board of Directors, to which it reports on its activities. The Board’s responsibilities cover the following areas: – ordinary administration, – membership and association agreements, – affiliation and membership in other associations.
The Board meets at a frequency it determines according to needs, at least once before each Board meeting. Meetings may be held, partially or entirely, remotely.
The Board is the executive body of the Board of Directors responsible for the financial and administrative management of the association. It is also responsible for formulating any proposals to the Board of Directors.
Article 10 – Internal Regulations The Board of Directors is authorized to develop, amend, and implement internal regulations, if it deems necessary. Any such internal regulations may determine the details of the implementation of these statutes and set out various points not covered by the statutes, particularly those relating to the internal administration of the Club Cyclo du Chalabrais – Biclorama and the conditions of use of the premises and equipment.
Article 11 – External Actions The association may, in accordance with Article 6 of the Law of July 1, 1901, bring a civil action in its own name, or jointly and severally, to assert the rights of the causes it defends within its purpose (Article 1). The association may, therefore, initiate legal action to support and defend its position and actions in order to achieve the objectives defined in Article 1 of these statutes. Legal action is conducted by the President, who is mandated and authorized by the Board of Directors to “initiate legal proceedings” on behalf of the association, both as plaintiff and defendant. In the absence or incapacity of the President, the person is replaced by any other director specially delegated by the Board of Directors.
Article 12 – Dissolution In the event of dissolution, an Extraordinary General Meeting appoints one or more “commissioners” responsible for the liquidation of the association’s assets. It distributes the net assets to any registered association(s) of its choice.